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Fanshawe Student Union

Catering Office Assistant

Oasis – London, Ontario
Department Oasis
Employment Type Part-Time Contract
Minimum Experience Entry-level
Compensation 14.00

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Summary

The Catering Office Assistant is responsible for helping with all administrative support and office services for the Hospitality Services Department. This includes coordinating and communicating office activities, reception duties, supplies and stationery, and general troubleshooting.

In addition, this position may float to various areas of the Hospitality department to assist with any staffing needs as necessary.

Job Duties

  • Assists with the day-to-day administration duties of the Hospitality office in order to ensure department effectiveness and efficiency.
  • Assists management with scheduling, organizing, and filing.
  • Follows office standards and procedures and assists with streamlining processes.
  • Oversees the coordination, development and maintenance of filing systems, including assets, inventories, contracts and other financial and administrative projects.
  • Ensures adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
  • Attends special projects, and events as required.
  • Administers and manages inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
  • Answers and manages inbound telephone inquiries.
  • Arranges and attends team meetings; takes, distributes, and archives meeting minutes.
  • Ensures the office facilities are in compliance with safety regulations.
  • May float to various areas throughout the Hospitality department to meet staffing needs.
  • Performs other related duties as required.

Requirements

  • Preference given to full-time students currently enrolled in an Office Administration program at Fanshawe College.
  • 3+ years of direct work experience in an office management or hospitality management capacity.
  • Advanced knowledge of computer applications, including Microsoft Office.
  • Experience in Hospitality an asset.
  • Excellent communication skills (both written and verbal).
  • Team player.
  • Ability to work independently and multi-task, ensuring deadlines are met.
  • Able to maintain filing systems, databases, and basic minutes management.
  • Excellent analytical, organizational, and problem solving skills.
  • Meticulous records maintenance skills.
  • Superior telephone manners and strong interpersonal skills.
  • Strong customer service skills.
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Apply for this Job
  • Location
    London, Ontario
  • Department
    Oasis
  • Employment Type
    Part-Time Contract
  • Minimum Experience
    Entry-level
  • Compensation
    14.00
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